<div dir="ltr">
<div id="gmail-:tf" class="gmail-Ar gmail-Au gmail-Ao" style="display:block"><div id="gmail-:tb" class="gmail-Am gmail-Al editable gmail-LW-avf gmail-tS-tW gmail-tS-tY" aria-label="Message Body" role="textbox" aria-multiline="true" style="direction:ltr;min-height:1006px" tabindex="1" aria-controls=":vx"><p class="MsoNormal" style="line-height:112%;margin:0in;font-size:12pt;font-family:"Calibri",sans-serif"><b><span style="font-family:"Times New Roman",serif;color:black"></span></b></p><p class="MsoNormal" style="line-height:112%;margin:0in;font-size:12pt;font-family:"Calibri",sans-serif"><b><span style="font-family:"Times New Roman",serif;color:black">Call for Bids</span></b><span style="font-family:"Times New Roman",serif;color:black">. Once a year, the IEEE VR Publicity Committee sends to relevant
email mailing lists a “Call for Bids to host IEEE VR Conferences”. In the Call
for Bids, the IEEE VR Conference Steering Committee is reaching out to our
community to solicit interest for hosting future IEEE VR Conferences. Bids can
be submitted at any time throughout the year. Also, the Steering Committee
encourages those active in the IEEE VR community to consider hosting a future
IEEE VR conference. Those interested in hosting the five-day conference should
email the IEEE VR Steering Committee Chair, J. Edward Swan II (<a href="mailto:swan@acm.org" style="color:rgb(5,99,193);text-decoration:underline">swan@acm.org</a>), a brief (one page) statement of
interest. The statement of interest should include information about potential
hosts, their previous participation with the IEEE VR Conference, potential
locations (cities, convention facilities), possible years for hosting, the
capacity of the area to support the conference (hotels and options for
international travel), and previous conference organizing experience.<span></span></span></p>

<p class="MsoNormal" style="text-indent:9pt;line-height:112%;margin:0in;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Times New Roman",serif;color:black">At the IEEE VR
Conference, the Call for Bids is reiterated during the closing conference
remarks.<span></span></span></p>

<p class="MsoNormal" style="line-height:112%;margin:0in;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Times New Roman",serif;color:black"><span> </span></span></p>

<p class="MsoNormal" style="line-height:112%;margin:0in;font-size:12pt;font-family:"Calibri",sans-serif"><b><span style="font-family:"Times New Roman",serif;color:black">Consideration of Bids.</span></b><span style="font-family:"Times New Roman",serif;color:black"> The IEEE VR Steering Committee meets regularly to discuss
conference organizing and management topics. During these meetings, the
committee reviews the submitted bids. The committee uses the following criteria
in evaluating bids:<span></span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0in 9pt;line-height:112%;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Noto Sans Symbols""><span>●<span style="font:7pt "Times New Roman"">
</span></span></span><span style="font-family:"Times New Roman",serif;color:black">Previous experience of hosts in IEEE VR leadership positions
(e.g., conference organizing and program committees) using data collected from
previous conferences.</span><span style="font-family:"Cambria",serif"><span></span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0in 9pt;line-height:112%;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Noto Sans Symbols""><span>●<span style="font:7pt "Times New Roman"">
</span></span></span><span style="font-family:"Times New Roman",serif;color:black">Previous experience of hosts in managing large conferences.</span><span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0in 9pt;line-height:112%;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Noto Sans Symbols""><span>●<span style="font:7pt "Times New Roman"">
</span></span></span><span style="font-family:"Times New Roman",serif;color:black">Potential of location and host to successfully host a large event
with (400–1000+) international attendees along with a growing (likely 1000+)
number of online attendees. </span><span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0in 9pt;line-height:112%;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Noto Sans Symbols""><span>●<span style="font:7pt "Times New Roman"">
</span></span></span><span style="font-family:"Times New Roman",serif;color:black">There is a preference (but not a requirement) that a hosting
location meets a 3-year rotation of the Americas, Europe / Africa, and Asia /
Oceania. </span><span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0in 9pt;line-height:112%;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Noto Sans Symbols""><span>●<span style="font:7pt "Times New Roman"">
</span></span></span><span style="font-family:"Times New Roman",serif;color:black">A goal for diversity in representation, research perspectives, and
research areas.</span><span></span></p>

<p class="MsoNormal" style="line-height:112%;margin:0in;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Times New Roman",serif;color:black"><span> </span></span></p>

<p class="MsoNormal" style="line-height:112%;margin:0in;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Times New Roman",serif;color:black">The committee votes on potential hosting locations for future VR
conferences. The top group(s) are asked to develop more extensive proposals to
be presented at the IEEE VR Steering Committee meeting held during the IEEE VR
conference. A final decision is usually made at the conference, and future
conference hosts are put in contact with current hosts to help pass along
critical conference organization information and experience. It is the Steering
Committee’s goal to have IEEE VR conference hosting locations established at
least two years in advance. <span></span></span></p>

<p class="MsoNormal" style="line-height:112%;margin:0in;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Times New Roman",serif;color:black"><span> </span></span></p>

<p class="MsoNormal" style="line-height:112%;margin:0in;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Times New Roman",serif;color:black">The upcoming and previous IEEE VR conference locations:<span></span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0in 9pt;line-height:112%;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Noto Sans Symbols""><span>●<span style="font:7pt "Times New Roman"">
</span></span></span><span style="font-family:"Times New Roman",serif;color:black">IEEE VR 2024 Orlando, Florida, USA</span><span style="font-family:"Cambria",serif"><span></span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0in 9pt;line-height:112%;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Noto Sans Symbols""><span>●<span style="font:7pt "Times New Roman"">
</span></span></span><span style="font-family:"Times New Roman",serif;color:black">IEEE VR 2023 Shanghai, P.R. China</span><span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0in 9pt;line-height:112%;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Noto Sans Symbols""><span>●<span style="font:7pt "Times New Roman"">
</span></span></span><span style="font-family:"Times New Roman",serif;color:black">IEEE VR 2022 Christchurch, New Zealand</span><span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0in 9pt;line-height:112%;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Noto Sans Symbols""><span>●<span style="font:7pt "Times New Roman"">
</span></span></span><span style="font-family:"Times New Roman",serif;color:black">IEEE VR 2021 Lisbon, Portugal</span><span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0in 9pt;line-height:112%;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Noto Sans Symbols""><span>●<span style="font:7pt "Times New Roman"">
</span></span></span><span style="font-family:"Times New Roman",serif;color:black">IEEE VR 2020 Atlanta, Georgia, USA</span><span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0in 9pt;line-height:112%;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Noto Sans Symbols""><span>●<span style="font:7pt "Times New Roman"">
</span></span></span><span style="font-family:"Times New Roman",serif;color:black">IEEE VR 2019 Osaka, Japan</span><span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0in 9pt;line-height:112%;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Noto Sans Symbols""><span>●<span style="font:7pt "Times New Roman"">
</span></span></span><span style="font-family:"Times New Roman",serif;color:black">IEEE VR 2018 Reutlingen, Germany</span><span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0in 9pt;line-height:112%;font-size:12pt;font-family:"Calibri",sans-serif"><span lang="PT-BR" style="font-family:"Noto Sans Symbols""><span>●<span style="font:7pt "Times New Roman""> </span></span></span><span lang="PT-BR" style="font-family:"Times New Roman",serif;color:black">IEEE VR 2017 Los Angeles, California, USA</span><span lang="PT-BR"><span></span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0in 9pt;line-height:112%;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Noto Sans Symbols""><span>●<span style="font:7pt "Times New Roman"">
</span></span></span><span style="font-family:"Times New Roman",serif;color:black">IEEE VR 2016 Greenville, South Carolina, USA</span><span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0in 9pt;line-height:112%;font-size:12pt;font-family:"Calibri",sans-serif"><span lang="FR" style="font-family:"Noto Sans Symbols""><span>●<span style="font:7pt "Times New Roman""> </span></span></span><span lang="FR" style="font-family:"Times New Roman",serif;color:black">IEEE VR 2015 Arles, Carmargue-Provence, France</span><span lang="FR"><span></span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0in 9pt;line-height:112%;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Noto Sans Symbols""><span>●<span style="font:7pt "Times New Roman"">
</span></span></span><span style="font-family:"Times New Roman",serif;color:black">IEEE VR 2014 Minneapolis, Minnesota, USA</span><span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0in 9pt;line-height:112%;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Noto Sans Symbols""><span>●<span style="font:7pt "Times New Roman"">
</span></span></span><span style="font-family:"Times New Roman",serif;color:black">IEEE VR 2013 Orlando, Florida, USA</span><span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0in 9pt;line-height:112%;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Noto Sans Symbols""><span>●<span style="font:7pt "Times New Roman"">
</span></span></span><span style="font-family:"Times New Roman",serif;color:black">IEEE VR 2012 Orange County, California, USA</span><span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0in 9pt;line-height:112%;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Noto Sans Symbols""><span>●<span style="font:7pt "Times New Roman"">
</span></span></span><span style="font-family:"Times New Roman",serif;color:black">IEEE VR 2011 Singapore</span><span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0in 9pt;line-height:112%;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Noto Sans Symbols""><span>●<span style="font:7pt "Times New Roman"">
</span></span></span><span style="font-family:"Times New Roman",serif;color:black">IEEE VR 2010 Waltham, Massachusetts, USA</span><span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0in 9pt;line-height:112%;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Noto Sans Symbols""><span>●<span style="font:7pt "Times New Roman"">
</span></span></span><span style="font-family:"Times New Roman",serif;color:black">IEEE VR 2009 Lafayette, Louisiana, USA</span><span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0in 9pt;line-height:112%;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Noto Sans Symbols""><span>●<span style="font:7pt "Times New Roman"">
</span></span></span><span style="font-family:"Times New Roman",serif;color:black">IEEE VR 2008 Reno, Nevada, USA</span><span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0in 9pt;line-height:112%;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Noto Sans Symbols""><span>●<span style="font:7pt "Times New Roman"">
</span></span></span><span style="font-family:"Times New Roman",serif;color:black">IEEE VR 2007 Charlotte, North Carolina, USA</span><span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0in 9pt;line-height:112%;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Noto Sans Symbols""><span>●<span style="font:7pt "Times New Roman"">
</span></span></span><span style="font-family:"Times New Roman",serif;color:black">IEEE VR 2006 Alexandria, Virginia, USA</span><span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0in 9pt;line-height:112%;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Noto Sans Symbols""><span>●<span style="font:7pt "Times New Roman"">
</span></span></span><span style="font-family:"Times New Roman",serif;color:black">IEEE VR 2005 Bonn, Germany</span><span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0in 9pt;line-height:112%;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Noto Sans Symbols""><span>●<span style="font:7pt "Times New Roman"">
</span></span></span><span style="font-family:"Times New Roman",serif;color:black">IEEE VR 2004 Chicago, Illinois, USA</span><span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0in 9pt;line-height:112%;font-size:12pt;font-family:"Calibri",sans-serif"><span lang="PT-BR" style="font-family:"Noto Sans Symbols""><span>●<span style="font:7pt "Times New Roman""> </span></span></span><span lang="PT-BR" style="font-family:"Times New Roman",serif;color:black">IEEE VR 2003 Los Angeles, California, USA</span><span lang="PT-BR"><span></span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0in 9pt;line-height:112%;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Noto Sans Symbols""><span>●<span style="font:7pt "Times New Roman"">
</span></span></span><span style="font-family:"Times New Roman",serif;color:black">IEEE VR 2002 Orlando, Florida, USA</span><span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0in 9pt;line-height:112%;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Noto Sans Symbols""><span>●<span style="font:7pt "Times New Roman"">
</span></span></span><span style="font-family:"Times New Roman",serif;color:black">IEEE VR 2001 Yokohama, Kanagawa, Japan</span><span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0in 9pt;line-height:112%;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Noto Sans Symbols""><span>●<span style="font:7pt "Times New Roman"">
</span></span></span><span style="font-family:"Times New Roman",serif;color:black">IEEE VR 2000 New Brunswick, New Jersey, USA</span><span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0in 9pt;line-height:112%;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Noto Sans Symbols""><span>●<span style="font:7pt "Times New Roman"">
</span></span></span><span style="font-family:"Times New Roman",serif;color:black">IEEE VR 1999 Houston, Texas, USA</span><span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0in 9pt;line-height:112%;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Noto Sans Symbols""><span>●<span style="font:7pt "Times New Roman"">
</span></span></span><span style="font-family:"Times New Roman",serif;color:black">IEEE Virtual Reality Annual International Symposium 1998 <br>
Atlanta, Georgia, USA</span><span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0in 9pt;line-height:112%;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Noto Sans Symbols""><span>●<span style="font:7pt "Times New Roman"">
</span></span></span><span style="font-family:"Times New Roman",serif;color:black">IEEE Virtual Reality Annual International Symposium 1997 <br>
Albuquerque, New Mexico, USA</span><span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0in 9pt;line-height:112%;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Noto Sans Symbols""><span>●<span style="font:7pt "Times New Roman"">
</span></span></span><span style="font-family:"Times New Roman",serif;color:black">IEEE Virtual Reality Annual International Symposium 1996 Santa
Clara, California, USA</span><span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0in 9pt;line-height:112%;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Noto Sans Symbols""><span>●<span style="font:7pt "Times New Roman"">
</span></span></span><span style="font-family:"Times New Roman",serif;color:black">IEEE Virtual Reality Annual International Symposium 1995 <br>
Research Triangle Park, North Carolina, USA</span><span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0in 9pt;line-height:112%;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Noto Sans Symbols""><span>●<span style="font:7pt "Times New Roman"">
</span></span></span><span style="font-family:"Times New Roman",serif;color:black">IEEE Virtual Reality Annual International Symposium 1993 <br>
Seattle, Washington, USA</span><span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0in 9pt;line-height:112%;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Noto Sans Symbols""><span>●<span style="font:7pt "Times New Roman"">
</span></span></span><span style="font-family:"Times New Roman",serif;color:black">IEEE Research Frontiers in Virtual Reality 1993 <br>
San Jose, California, USA</span><span></span></p>

<p class="MsoNormal" style="line-height:112%;margin:0in;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Times New Roman",serif;color:black"><span> </span></span></p>

<p class="MsoNormal" style="line-height:112%;margin:0in;font-size:12pt;font-family:"Calibri",sans-serif"><b><span style="font-family:"Times New Roman",serif;color:black">The process used to select the general and program chairs</span></b><span style="font-family:"Times New Roman",serif;color:black">. The IEEE VR Steering
Committee selects the general and program chairs for the IEEE VR Conference. To
select the chairs, the IEEE VR Steering Committee applies a data-driven
methodology to identify and invite candidates. The IEEE VR Steering Committee
begins the selection process in March. The goal is to staff all committees
rapidly.<span></span></span></p>

<p class="MsoNormal" style="text-indent:9pt;line-height:112%;margin:0in;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Times New Roman",serif;color:black">The IEEE VR General
Chairs are a combination of (usually one to two) people who are hosting the
conference along with chairs that hosted the IEEE VR conference the previous
year. This combination of new and returning chairs enables expertise and
experience to be carried over from previous conferences. This year, the IEEE VR
2023 General Chairs (Xubo Yang and Kun Zhou) have been joined by two IEEE VR
2022 General Chairs (Tobias Langlotz and Stephan Lukosch) to improve the
preparation and organization of the conference.<span></span></span></p>

<p class="MsoNormal" style="text-indent:9pt;line-height:112%;margin:0in;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Times New Roman",serif;color:black">The IEEE VR Program
Chairs are a combination of people who are invited by the Steering Committee
along with program chairs from previous IEEE VR conferences. New program chairs
are selected by first rank-ordering recent conference organization committee
membership and international program committee membership. Then, the
geographical location and background of researchers are also considered, with a
goal to form a group of diverse and representative chairs that are well-versed
with the paper submission and review process. <span></span></span></p>

<p class="MsoNormal" style="text-indent:9pt;line-height:112%;margin:0in;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Times New Roman",serif;color:black">The steering committee
sends out invitations to the general and program chairs selected. If people
decline the invitation, the committee invites the next candidates from the
ranking given the desired makeup of the final committee.<span></span></span></p>

<p class="MsoNormal" style="line-height:112%;margin:0in;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Times New Roman",serif;color:black"><span> </span></span></p>

<p class="MsoNormal" style="line-height:112%;margin:0in;font-size:12pt;font-family:"Calibri",sans-serif"><b><span style="font-family:"Times New Roman",serif;color:black">The process used to select members of the steering committee. </span></b><span style="font-family:"Times New Roman",serif;color:black">The IEEE VR Steering
Committee is composed of members who serve six- to seven-year terms. New
committee members are considered each year to replace a retiring member or to
expand the committee to manage the expanding growth and complexity of the IEEE
VR community and conference. Potential steering committee invitees are selected
from a rank-ordering of recent conference organization committee membership and
international program committee membership. In particular, IEEE VR conference
hosting is valued. The geographical location and background of researchers are
also considered. The goal is to form a diverse and representative committee
with a global perspective of the IEEE VR conference. <span></span></span></p>

<p class="MsoNormal" style="text-indent:9pt;line-height:112%;margin:0in;font-size:12pt;font-family:"Calibri",sans-serif"><span style="font-family:"Times New Roman",serif;color:black">The committee
recognizes that there are still many areas underrepresented in the IEEE VR
community. In recent years, three initiatives have begun to improve
representation: the committees increasingly are using data on participation and
contribution to the community to make informed decisions, have increased
documentation of the processes employed in awards and conference leadership
selection (through archived statements such as this one), and have developed a
mentorship initiative to develop leadership skills amongst our newer and junior
members in the IEEE VR community. Our goal is to establish a process of
leadership development to make opportunities more available to a broader global
community.<span></span></span></p>

<p class="MsoNormal" style="margin:0in;font-size:12pt;font-family:"Calibri",sans-serif"><span> </span></p>

<p class="MsoNormal" style="margin:0in;font-size:12pt;font-family:"Calibri",sans-serif">(This information also appears in the front matter of the VR
2023 Conference Proceedings)<br><br>
















<span style="font-size:12pt;font-family:"Calibri",sans-serif">-- On behalf of the IEEE
VR steering committee</span>



<span></span></p>





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